Frequently Asked Questions

The following questions and answers review some basic information for sponsorships, patronages and exhibitor opportunities. If you have any questions after reading this information, please call us at 615-254-0250. Please read this web page carefully.

What are the various sponsorship and exhibitor levels?
We have a variety of Sponsorship and Patronages available. Please call event coordinator Cassandra Finch for more information. The exhibitor fee for a for-profit organization is $500. The exhibitor fee for a non-profit is $250. The exhibitor fee for our newly added evening wellness session is $250.00 If you want to exhibit during the day and evening session, you don't have to pay anymore than your original daytime fee.

How does the Day Program & Evening Wellness Program/Crystal Gayle Concert work for Exhibitors?
This year Senior Boomer Expo, Inc. has added an evening program for exhibitors who want to attract working people who normally can't attend during the daytime and Boomers. The Day Program is 9:00AM to 3:00PM. The Evening Wellness Program is 5:00PM to 8:00PM and includes a Crystal Gayle concert. Companies wanting to exhibit in both fairs need to select a booth in the Exhibitor's Building. The Creative Arts Building will be set up for the concert in the evening from approximately 3:00 PM to 8:00PM. Again, the Evening Wellness Program is targeting boomers and younger active seniors.

What do I gain by paying early?
Paying early assures that you won't miss our media sponsors' deadlines and that we can place you in a premium booth location. What qualifies a non-profit agency for a discounted booth? Generally, the agency is required to have less than $10 million dollars in gross adjusted income. For more information, please call Ernestine Bowers at (615) 862-8828.

Which forms of payment do you accept?
Check or money order.

What is the size of a booth?
The booth size is 8' x 10' unless otherwise informed by the decorating contractor.

How are booths assigned?
Booths are assigned on a first come, first serve basis. So it is important to get your paid registration in as soon as possible. The floor plan is designed for maximum traffic. Also, there are incentives to encourage crowd movement to various locations throughout the venue.

When can we set up?
Complete set-up information will be provided in a follow-up call or e-mail; but generally, set up is restricted to the day before the event between the hours of 2 and 7 p.m. Please adhere to these times. Please do not break down your booth before 3:00 p.m. on the day of the event.

Can we share booths?
Yes, but we only allow first-time exhibitors to share a booth and you must find your own partner. This offer is limited to two organizations to a booth and the money must come in together. Each exhibitor may give a door prize.

How much should the door prize be worth?
Door prizes are typically valued at $25 or greater, and, preferably, reflect the product or service you and your company provide. A high-value door prize (e.g., a TV) gets extra audio exposure via the whole-house public address system. A high-value door prize may also be promoted in our publicity campaign, depending on the dollar value of the prize. You provide a fish bowl and tickets at your booth. Your tickets must have your company's name on them and space for a participant's NAME, ADDRESS, and PHONE NUMBER. Periodically, one of our volunteers comes by to collect the winning ticket(s) you have drawn, and they are then announced by our Master of Ceremonies. The recipient returns to the donor's booth to claim his or her door prize.

How many door prizes can we give away?
We will try to answer all questions about door prizes with our follow-up calls to exhibitors.

What if I need an extra table?
The Freeman Decorating Company, which is providing the booths, will be available if you need to rent extra items. You will receive a packet from them on the cost of renting additional items or you may bring your own table.

Will someone be available to help set up booths?
No. All exhibitors are responsible for their own setup. However, Freeman, which provides the booths, has certain items and types of assistance it offers for a fee. If you need to leave items at your booth overnight, security is provided by the Tennessee State Fairgrounds throughout the night; however, Senior Boomer Expo Inc. of Middle Tennessee is not responsible for lost or stolen items.

How many people may be in my booth?
We provide two passes for your representatives.

Will lunch be provided for vendors?
There is a vendor area for lunch and Expo will provide two lunches per booth.

How many people do you expect?
We expect between 3000 - 5000 attendees.

Where are the attendees coming from?
The attendees are coming from counties in the Mid-Tennessee region: Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson and Wilson. Almost 445,000 people in these combined communities are 45 years old or older.

My question is not answered here.
If you are a potential sponsor, exhibitor or attendee, please call 615-254-0250.

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